Sheshequin-Ulster Community Center DRAFT Meeting Minutes August 28, 2002 This reorganization meeting was advertised in both The Daily Review and The Evening Times on August 23 and 24. Attending: Laura Blain, RoseMarie Grzincic, Rick Stackhouse, Edward Knapp, Doug Felt, Gene Weisbrod , Shari Whipple, Cathy Cook, Donald L.Roach Jr, Rorry Colon, Archie Kyle, Andy Bishop Shari Whipple, Vice President, opened the meeting at 7:10 pm, and introductions were made by all present. Minutes: Laura read the minutes from the 8/14 meeting, a Blain/Whipple motion was passed to accept the minutes as read. Treasurer's report: Laura reported: previous balance was $8,168.91, August deposits to date = $170, bills paid = $90.26, loan payment made = $506.64, current balance = $7,742.03. The outstanding loan balance is $6,293.28, with year to date interest of $373.31 paid, at an interest rate of 7.8%. A Bishop/Whipple motion was passed to accept the treasurer's report. Resignations: Andy, as current President, addressed all present, explaining his concerns and issues with the rec center and township funding (or lack thereof). He expressed his intent to resign, but wanted two issues noted first: As one of the original signers on the bank loan, he requested that the loan be paid in full so original signers would not be held financially liable. Laura explained that the bank reported back to her inquiry that individuals were NOT liable, they signed as officers; so the organization, not individuals, was responsible; and that the loan was secured by the real estate. Andy requested the loan be paid in full anyway. No immediate action was taken. Andy asked that the plaque ordered several years ago to honor Madeline Daugherty be completed and installed in the building. Laura noted that the original check for partial payment was at the top of the to-do tickler file and would be addressed soon after a successful reorganization. Andy then offered his resignation verbally. A Blain/Whipple motion was passed to accept Andy's resignation with regrets, and thanking him for his many years of service. Andy then detailed several building maintenance issues. Paul Lane is still working on locating the source of a roof leak. The floor needs to be sealed before opening skating season, because it is down to bare wood. The needed sealer has already been ordered and is available at Bishops True Value Hardware. Andy does not have the time to volunteer to seal the floor as he has done in the past. The colored rotating light, purchased several years ago, is still in disrepair. $87 dollars worth of new bulbs all blew out on first use after re-installing, a new light might be needed. The access to the light is through the ceiling crawl space. Harold Renninger may have more information about the light. The furnace needs the filters changed every two weeks during the heating season, filters are stored over the closet. Hal Fish has serviced the furnace in the past. Andy offered to be available to answer other questions as needed, and may still be available on some Fri night skates. A letter of resignation delivered in person prior to the meeting by Daisy Park was read. A Blain/Whipple motion was passed to accept the resignation of Daisy and Bill Park with regrets. In the letter, Bill also indicated his interest in continuing to manage Sunday night basketball/volleyball and noted that he does have a set of keys. Current Board: There are only two board members remaining on the current board. It was noted that per the bylaws, any decisions made by a majority even when there is not a quorum present is binding on the corporation. However, the practical need for a full board is apparent. A question was raised about how a new board would approach the townships about needed funding. The consensus was that budget planning was needed before a decision could be made regarding the best approach; appointing a board did not assure continued operation of the rec center, but rather a means for assessment. The result of the assessment would determine the direction to be taken with the townships and community. New Interim Board: A Blain/Whipple motion was made to appoint an interim board to serve until the next annual meeting, which may be sometime between January and April of 2003. The interim board members nominated and accepted are: Laura Blain(Sheshequin), RoseMarie Grzincic(Mather Memorial Library), Reverend Richard Stackhouse(Hornbrook United Methodist Church), Edward Knapp(Trinket Community Org), Gene Weisbrod(Boy Scouts), Shari Whipple (Ladies Fire Auxilary), Cathy Cook(Ulster), Donald L.Roach Jr (Mather Memorial Library), and Rorry Colon(Girl Scouts); Doug Felt agreed to serve as Gene's backup, and Archie Kyle committed to helping with the Friday night skate program. Interim Officers: Laura resigned as Treasurer. Shari Whipple remains Vice President. A Roach/Knapp motion was passed appointing Laura Blain as President. A Weisbrod/Knapp motion was passed appointing Rorry Colon as Secretary. A Knapp/Grzincik motion was passed appointing Gene Weisbrod as Treasurer. New Business: By Laws: The current by-laws will be distributed to all board members for review prior to the next meeting, with the intent of revising as practical. Budget Planning: Will be the main focus of the next meeting. Gene Weisbrod will convert past financial information to his current software program to present reports for consideration at the next meeting. Minutes distribution: Gene suggested minutes be sent to both townships as soon as possible to begin opening better communication channels with them. First draft minutes will go to the board members for a quick review, and second draft minutes will be sent to the townships. Next Meeting: Will be TUESDAY, September 17, 2002, at 7:30 pm. A Colon/Knapp meeting was passed to adjourn the meeting at 8:25pm.