Sheshequin-Ulster Community Center
Board of Directors Meeting DRAFT MINUTES
APRIL 13, 2004

Attending:    David Benjamin, Sandra Benjamin, Laura Blain, Pastor Rick Stackhouse, RoseMarie Grzincic, Melissa Cobb/Grzella; Board Members Absent: Tammy Vanderpool and Cathy Cook

The meeting was called to order at 7:15 PM.

Minutes:    A Melissa Cobb-Grzella/RoseMarie Grzincic motion was passed to accept the minutes for February 17, 2004 and March 9, 2004.

Treasurer's Report:    Laura picked up the records from Tammy Vanderpool. Laura and Melissa are to meet this weekend to bring the records up to date. There was a balance of $2,945.75 as of March 22, 2004 and a balance of $3,437.80 as of April 6, 2004. Laura reported that the transfer was made from the checking to open the capital account, but that only $3,000 was transferred instead of $4,000 as originally voted in December. Due to the unexpected high heating costs, there was discussion to leave the difference in the general checking to cover these bills. A Melissa Cobb-Grzella/Sandie Benjamin motion was passed to not transfer an additional $1,000 to the Capital Account.

Previous/Unfinished Business:   

Emergency Escape Plan:    Shari completed the Emergency Escape Plan and posted it in the vestibule of the Rec Center.

Furnace Filter:    Rick changed the furnace filter on April 13, 2004.

Disco Light Repair:    David and Sandie will check with Doug Felt at Advance Auto on the status of bulbs for the disco light.

Building Use Contract:    Sandie agreed to amend the Building Use Contract to state that anyone using the Rec Center will need to provide for their own snow and ice removal and will also need to clean up and remove their own trash from the building after an event.

Stage Curtains:    David and Rick will hang the stage curtains this Friday.

Volunteer Sign-Up Forms:    Laura will make copies of these and supply them to Sandie.

New Business:   

Treasurer's Position:    Tammy Vanderpool has taken a second shift job at Osram Sylvania. Because of this, she is resigning as treasurer. Melissa Cobb-Grzella has volunteered to assume this position. A Sandie Benjamin/David Benjamin motion was passed to appoint Melissa Cobb-Grzella as treasurer. Melissa Cobb-Grzella abstained.

Hole in Parking Lot:    Rick will keep track of the hole in the parking lot and will let the Board know when it needs to be repaired.

Annual Meeting:    It was discussed whether we should amend the by-laws concerning having a quorom at the Annual Meeting of the Administrative Membership. Laura explained that notice of changing of any By-Laws must be given at least five days prior to the Annual Meeting.
   Laura discussed the Board positions that needed to be filled.
   The names of the representatives from the non-profit organizations that consitute the Administrative membership of the Corporation were divided between the Board Members so that they could be contacted and reminded of the Annual Meeting.
   Rick will supply a coffee maker and prepare the coffee for the Annual Meeting. All Board members were asked to bring a dessert.
   Laura proposed a roster of the following officers positions: President - Laura Blain, Vice President - Sandie Benjamin, Treasurer - Melissa Cobb/Grzella, Secretary - Cathy Cook, Executive Committee Member - Shari Whipple. This will be voted on at the next regular meeting.

Board Development Training:    A Board Development Training Program will be held June 21, 2004. All Board Members are encouraged to attend.

Cub Scouts Lock-In:    It was agreed that the Cub Scouts not be charged for the Lock-In they are having at the Rec Center on Saturday, May 8, 2004 as they are a non-profit organization.

A Melissa Cobb-Grzella/RoseMarie Grzincic motion was passed to adjourn at 8:50 PM.

Next meeting will be the Annual Meeting which will be held on April 27, 2004.