Sheshequin-Ulster Community Center
Board of Directors Meeting DRAFT MINUTES
December 9, 2003

Attending:   Laura Blain, Cathy Cook, Rosemarie Grzincic, Tammy Vanderpool, Sandra Benjamin, Pastor Rick Stackhouse; Absent: Shari Whipple, Melissa Cobb-Grzella

The meeting was called to order at 7:05 PM.

Minutes:   A Rosemarie Grzincic/Tammy Vanderpool motion was passed to accept the minutes for November 4, 2003.

Treasurer's Report:   The report was given by Tammy for the month ending November, 2003. Previous reported balance was $6,005.57, expenses paid were $328.85, income was $536.81, available balance of $6,213.53.
   Tammy contacted Libby King again about the Auditor's Report and Libby stated that everything could be picked up the next day, November 10th.

Previous/Unfinished Business:  

Skating:    It was noted that revenue was lost because of the need to close down one Friday night of skating due to an electrical outage. Thanks for the extra help from the two girls (names?) who covered the candy counter on Friday, November 22nd.

Pizza:   A Tammy Vanderpool/Rosemarie Grzincic motion was passed that due to lack of sales of pizza, we would discontinue providing it for Friday night skating.

Emergency Protocols:   On hold until a Building Use Contract is developed.

Fire Escape Plan:   Harold Renninger has volunteered to develop a fire escape plan. Pastor Stackhouse will contract the Priest at the Catholic Church next door to see if that building could be utilized in an emergency.

Skate Party Money:   Jeff Harford still has not paid the $90.00 that he owes from two previous skate parties. Tammy will draw up a promissory note for Jeff to sign with a minimum payment of $30.00 per month or $10.00 per week beginning two weeks after signing of the note.

Skate Closet Key:   The following people have keys to the skate closet: Tammy Vanderpool, Laura Blain, Shari Whipple, Jeff Harford and Pastor Stackhouse.

Board Vacancy:    It was suggested that Jerry Chandler be contacted to fill the vacancy on the Board left by Donald Roach.

501C3 Application:   We need to finish the fiscal year because three years of records are needed for Laura to complete the application

Budget:   A Rosemarie Grzincic/Tammy Vanderpool motion was passed to accept the 2004 tentative budget.

Capital Improvement Fund:   Tammy is opening a Capital Improvement Fund account and transferring $4,000.00 to it as soon as possible.

New Business:  

Vandalization:   Don Tuttle phoned Laura (day or date?) morning because a neighbor walking by heard water leaking in the rec center basement. Laura and Tammy investigated, and found that the basement entrance had been broken open, and the water meter frozen. Tammy shut off the water valve, ,and with Art Young's help, arrangements were made for repair/replacement of the meter by Paul Lane. Andy Bishop re-secured the basement entrance, Mike Reeves (Ulster Police) has been notified, and we are seeking a police report for insurance purposes.

Pat Kane Request:   A Rosemarie Grzincic/Cathy Cook motion was passed to not close skating to accomodate special events.

Trash Removal:   Sandie agreed to purchase two trash cans. As a service project, the Boy Scouts will build a container to enclose them.

Snow Plowing:    Andy Bishop will be contacted about removing snow from the parking lot.

Fire Extinguishers:   Two fire extinguishers were donated by Tom Cotter of ABC Sales and Service. Melissa will be asked to send him a thank you note. The extinguishers need to be mounted to the wall.

Designated Maintenance Overseer:    Check with Andy Bishop to see what ongoing maintenance needs to be done and see if we can locate someone willing to oversee it.

A Tammy Vanderpool/Rosemarie Grzincic motion was passed to adjourn at 8:55 PM.

Next Meeting Date   will be January 13, 2004, at 7:00 PM.