Sheshequin-Ulster Community Center Board of Directors Meeting DRAFT MINUTES August 12, 2003 Present: Laura Blain, Rick Stackhouse, Donald Roach Jr., Tammy Vanderpool, Shari Whipple, Melissa Cobb-Grzella, Rosemarie Grzincic Absent: Edward Knapp, Cathy Cook Guest: Hannah Roach The meeting was called to order at 7:40 p.m. Minutes: Tammy Vanderpool/Melissa Cobb-Grzella, Motion was passed to accept the minutes for July 14 2003. Treasurer's report: Tammy Vanderpool reported that final payment of $509.47 on the loan will be made in August. Beginning balance $4390.65, Expenses paid $1200.45 (Including loan payment $500.10) Income $5000.00, Ending Balance $6996.29, available balance after loan = $6486.82. Melissa Cobb-Grzella/Shari Whipple Motion was passed to accept treasurers' report. Old Business: Tammy Vanderpool reported that she has been unable to contact Libby King to complete the audit, due to Ms. King being away on vacation. Stage curtains: Donald Roach is scheduling the August 23, 2003 to hang the curtains. Robert Reeves donated the pipes. Building Maintenance: The roof is still in need of repair. John Adams has been unable to mow the lawn due to illness. Donald Roach Jr. has volunteered to do so. Summer Program: Laura Blain informed the board that Rick Stackhouse, Melissa Cobb-Grzella and herself interviewed and hired for three staff positions. · Program Coordinator Jennifer Sheridan · Program Assistant Samantha Barrett · General Assistant Brian Smith (Brian was hired on the following terms. If program attendance is below 15 children he would be paid for a half hour and sent home. If attendance is over 15 he would be paid for hours worked.) A total of 22 children are participating in the program and so far they have had positive feed back. The busing for field trips is working will. Laura Blain informed the board that she has been contacted by George Smith concerning next years busing. He was unable to help this year, but is willing to help with next year's program. New Business: Partners in Family and Community Development have asked the Sheshequin-Ulster Community Center to become a collaborating member. All that the agreements entails is an agreement to support the mission (Develop a seamless system of services that enables residents to meet educational, social, health and economic challenges.) A motion to become a collaborating member by signing the agreement was made by Rosemarie Grzincic/Donald Roach Jr. The vote carried with Melissa Cobb-Grzella abstaining from the vote. Tammy Vanderpool addressed the board on behalf of the Madeline Daugherty Activity Committee. The committee is in the process of planning the Halloween and Christmas parties for the area youths. The Halloween party is scheduled for October 18, 2003. In the past the Rec center has contributed for the parties. The activities committee is asking if the Sheshequin-Ulster Community Center can do so again by matching what the Ulster Chamber of Commerce donates. It was discussed and determined that the Rec Center would contribute, but would need a review the budget to determine the amount. A lengthy discussion was held on skating and insuring that appropriate music will be played this skating season. During the discussion, Hannah Roach addressed the board on her desire to volunteer as a skating DJ the year. Over the summer she has started to prepare a complied music book of songs. The book contains the song title, written lyric, artist and the amount of time it plays from start to finish. Melissa Cobb-Grzella/Tammy Vanderpool made a motion to allow Hannah to try the position of skating DJ and continue compile the music book. The motion carried with Donald Roach JR abstaining from the vote. Laura Blain explained to the board that we need to determine the start date for skating, seek another DJ for parties and the CD equipment is going to be repaired or replaced. It was determined to table all three topics until the next meeting. Melissa Cobb-Grzella/Shari Whipple Motion to adjourned 8:50 pm Next Meeting is September 9, 2003, at 7:30pm.