Sheshequin-Ulster Community Center Board of Directors Meeting July 9, 2003 DRAFT MINUTES Present: Laura Blain, Rick Stackhouse, Donald Roach Jr., Tammy Vanderpool, Shari Whipple, Cathy Cook, Melissa Cobb-Grzella Absent: Edward Knapp, Rosemarie Grzincic This meeting was rescheduled from yesterday to today; and was called to order at 7:45 p.m. Minutes: Rick Stackhouse/Donald Roach Jr., Motion was passed to accept the minutes for June 10, 2003. Treasurer's report: * Note during a work section on June 24th Tammy Vanderpool reported May 2003 information. Beginning balance $5194.31 Expenses paid $865.83 (Including loan payment $506.64) Income $710.79, Ending Balance $5,039.57, available balance after loan = $3,537.06. June 2003 treasurer's report, Tammy Vanderpool reported Beginning balance $5,039.57 Expenses paid 708.92 (Including loan payment $506.64) Income $60.00, Ending Balance as of June 30, 2003 $4,390.65, available balance after loan = $3,384.48. Tammy also reported that we had received notification that Ulster Township will be releasing the $2,000.00 in allocated funds for operation of the rec center. In addition to allocated funds the supervisors have voted to also release additional $1,000.00 funds for the Summer Recreation Program bringing the to total to $3,000.00. Sheshequin township supervisors have budgeted $2000.00 to cover operating cost for the Rec-center. Laura Blain reported that we have received a $500.00 grant from Partners in Family & Community Development (PFCD) to cover transportation cost for the Youth Summer Recreation Program. Melissa Cobb-Grzella/Shari Whipple Motion was passed to accept treasurers' report. Old Business: Laura Blain reported the Audit committee had meet twice but was not finished with the audit, however, everything looks good. Libby King contacted township supervisor Gerry Chandler and informed him that the audit will take another 6 hours, but so far the figures are very reliable. Stage curtains: Donald Roach reported that Matt Rodgers now may not be able to provide the pipe needed to hang the curtains. Tammy Vanderpool will speak to her (Russell) husband to see if his employer maybe able to help. The roof is still in need of repair Donald Roach reported that he needs help; Rick Stackhouse volunteered to assist him. New Business: Laura Blain presented the estimate of cost from Gannon Insurance on adding medical coverage to our insurance. To add $1,000.00 per person up to $25,000.00 per incident will increase our cost by $28.00 per year. Tammy Vanderpool/ Donald Roach Jr. made a motion to add the coverage at the above cost. Motion carried. Summer Program: There was a long discussion on the final details for the Summer Recreation Program. The following was determined. Program will start July 29, 2003 and end August 21, 2003. Program would run 3 days a week (Tuesday to Thursday) from 9am to 12pm. There will be a cap of 25 children. Registration fee of $5.00 per child up to $10.00. Family's with more than 2 children pay a family fee of $10.00. (fee will be waived if requested in cases of financial hardship.) Two positions need to be filled with a possible third person (Program Coordinator, program assistant and assistant.) Rate of pay coordinator $7.00 per hour, program assistant $6.00 per hour and the assistant $5.15 per hour. Work hours for coordinator and program assistant would be 8:30- 12:30. This would allow for prep and clean up time. Assistant would work 9-12 but only when there are more than 15 children. There will be a weekly field trip. Two bus drivers had been contacted to provide transportation for field trips. Both said no. Kathy Cook will contact Roger Horton to see if he would be able to provide the service. There was discussion on allowing Board members children to apply for the open positions and advertising. Tammy Vanderpool/Kathy Cook made a motion to move forward and fill all three positions without advertising due to the lack of time and not to allow board member's families to apply for paid positions. Motion carried. Next Meeting is August 12, 2003, at 7:30pm. Melissa Cobb-Grzella/Rick Stackhouse Motion to adjourned 9:25 pm